MEETING DATE
Thursday, March 1st, 2012
Approved by vote: n/a
Meeting Commenced 9:30am
PRESENT: Tony Germin, Christina Sorensen, Elaine Janes, Claryse Boulineau, Helen Bagshaw, Naomi Robinson, Vladimir Dimitrijevic, Maureen Brosnahan, Riza Kaya, Glen Guerin, Michael Pattison, Jordanna Lake.
Absent: Alice Hopton (Director), Rob Barlow (Steward)
1. INTRODUCTIONS
2. OATH OF OFFICE
MOTION BY ELAINE JAMES that the LEC purchase Roberts Rules in Motion for the LEC members
Seconded by Glen Guerin
Amended by Maureen Brosnahan that the LEC purchase copies of Roberts Rules for all those who require it.
Vladimir Dimitrijevic says National office may have the copies so we will check with office first before we purchase. Christina Sorenson has agreed to check with the office first.
Maureen Brosnahan offered a Friendly Amendment that the motion be changed to: The LEC will provide copies of the Roberts Rules to all members who require them
Tony seconded.
Passed Unanimously
Resolution Carried that the LEC will provide copies of Roberts Rules for all members who require it.
3. REVIEWED LAST MINUTES: Saturday, November 12, 2011
Approved by E-vote Tuesday, December 6th Copies made by Naomi and circulated to members.
Elaine asked about action memos. Vote in signing authority for new LEC
Tony says the Executive go to Credit Union for authorising signatures.
Motion moved: Glen Guerin
Seconded by Maureen Brosnahan
Resolution: That the 4 signing officers Tony German, Elaine Janes, Christina Sorensen and Jordanna Lake have signing authority for all cheques
Passed Unanimously
QUESTIONS ABOUT MINUTES: Elaine Janes suggested we adopt our agenda. Tony to change the agenda. Christina under budget discussion wants 5 minutes to talk. Budget approval discussion moved up in agenda to number 6.
MOVED: Elaine Janes
Seconded: Helen Bagshaw
Resolution: To ADOPT the agenda
Resolution passed unanimously.
Elaine Janes raised the point that local and branch elections to be debated in the floor of the convention and committee required. Who to take to the national convention? Need a by-law committee.
Moved: Elaine Janes
Seconded: Christina Sorenson.
Resolution: To strike a By-laws Committee as soon as possible to deal with the by-law recommendations in the Nov 12 minutes.
Friendly Amendment offered by Maureen Brosnahan
Moved: Elaine Janes
Seconded: Christina Sorenson
Resolution: To strike a by law committee in preparation for the National Convention in June.
Vote: Passed Unanimously
Alice Hopton has rejoined the meeting at noon
4. PRESIDENTS REPORT: Tony Germin
Invites and Environment of communication and openness and friendliness with upper management. Suggest in every issue you find out there try to connect the word quality to that. Relationship course for management. Barbara Saxberg has asked for names of all members on LEC. Up to Barbara Saxberg and the CBC as to when.
5. VICE PRESIDENTS REPORT: Elaine Jane.
Note: Time off for work releases for meetings with the CBC or CMG. When asking for a release we want everything to go thru Jordanna Lake, Tony Germin and Christina Sorenson. Jordanna will keep record of who was released and why.
6. FINANCE REPORT/BUDGET APPROVAL: Christina Sorenson:
In December we have a proposed budget (from previous treasurer) needs review. Done a schedule of when we are going to receive our honoraria. Paid quarterly, after first 3 months. Will send out to each of us but needs our name address and SIN number in sealed envelope. We will receive a T4 at end of year. Expense forms related to duties available on line.
Naomi raised the point that the previous budget is a proposed budget and has not yet been passed.
Now joining the meeting: Jonathon Spence and Carmel Smyth of CMG head office.
Carmel Smyth: a) Spoke about roles on layoff committee. Talked about LEC spear-heading training of individuals that need counselling. b)Carmel offered courses for a lunch time session if people interested. C)Carmel also addressed the issue of the high cost of releases. If you have Joint committee work, fill out time card, there is no work that the CBC does not pay for.
D) Replenishing committees. Need to have people on the local joint should include president and VP and others. Second is local joint committee – integral this year as busy year. Naomi Robinson presented the Committee Committee report to Carmel and how it works for Local Joint Employment committee.
Jonathon Spence a) added that committees must act like committees. Issues should be discussed in meetings not in outside .B) Jonathon also talked about layoffs. Could be a large financial impact on CMG. C) National Executive committee meeting this weekend will discuss ways to handle the convention in a lower cost way. D) Complaint Form Process is being discussed and voted on this weekend that would act as a conduit for complaints against executive. Includes timelines and accountability.
Carmel asked that we all attend the convention.
Carmel and Jonathon left the meeting.
6. BUDGET APPROVAL DISCUSSION: Elaine Janes asked about this local budget that was submitted in December. Christina Sorenson will use the budget as a preliminary doc for next meeting. Next meeting Christina Sorenson will present a budget.
7. DIRECTORS REPORTS: There are 7 positions available. Health and Safety (Mike Pattison), Events, Communication (Glen Guerin), diversity, Training, New members (Alice Hopton) Training, Care committee (Ellen) Mobilisation (Bev) and other positions. Or can move to next meeting. Maureen Brosnahan suggested we wait to next meeting to nail it down.
b) Naomi Robinson has organised the floor explaining it as a contact or network person. Be the point person for the floor. If a contact finds out something there would be one general account they could write to. Chief Stewards would monitor that account. Tony said anyone can be made a steward. Alice thought Naomi’s network of contacts could be used as mentors to new staff. It was agreed that Naomi would start working on that.
c) Naomi Robinson has compiled a list of things people have indicated they want to work on: On-call, taxis, work load, communication, encouraging youth, Training, monitors and bulletin boards, federal health and safety issues, replacement salary with no backfill, catered lunch, foreign bureaus, social media. We will address these at the next meeting.
8) COMMITTEES STRUCTURE AND LEADERSHIP: LOCAL JOINT EMPLOYMENT COMMITTEE
Tony Germin wants a concession that we are all ready to take the training that the CMG will offer and talk to members in the light of potential layoffs at the end of the month. Tony distributed copies of the policy changes that were ratified last session. Elaine Janes suggested the modifications are super ceded by the by-laws.
Naomi Robinson spoke to the need for this committee and having sub committees in it to deal with layoffs. Elaine Janes says we should talk about process. Elaine explained what a chair does in a committee. Maureen spoke to strength of previous committee and supported Helens suggestion of who wants to be a part of it.
Elaine has attended and chaired one meeting already about 10 days ago
MOVED: Maureen Brosnahan
Seconded: Vladamir Dimitrijevic
Resolution:
That TONY GERMIN will put out the call to the General Membership of anyone interested in serving on the Committee (LJEPC) with a deadline of Friday, 9th March 2012 for all applicants.
Resolution Passed unanimously
MOTION 2: When the names come in by Friday, 9th March 2012 the LEC Committee will meet and select the Committee as per the By-Laws and appoint the Co-Chair.
Seconded: Helen Bagshaw.
FRIENDLY AMENDMENT: Maureen Brosnahan suggests change wording to appoint.
VOTE: 8 for
1 against
1 abstained
9. Tony Germin suggested we leave the last 2 agenda items: Web site discussion and LEC training until next meeting. Agreed.
10. Proposed that the LEC meet on Monday, March 12 to review the applications for the LJEPC. At 5pm Jordanna will attempt to book 5C305 for March 12 at 5pm. Agreed.
11. Next meeting: The next meeting of the Executive is set for Tuesday, April 3rd, 2012
12. Adjournment: The Executive meeting adjourned at 1700.
Moved: Elaine Janes.
Seconded: Naomi Robinson
Passed Unanimously